Documentation is an online to-do list and task manager for startups, small business and teams that don't want the overload of features and strict working methodologies of complex project management tools. also enables fast-paced teams (such as Live Ops and Customer Service) to act quickly by enabling powerful real-time and to-the-minute reminders as well as subtle features to guide every team member into productivity and good practices regardless of their methodology, organizational education or procrastination levels.


Teams are organizations, companies or departments that can then share Lists. Anyone in a Team can see everything so you should create a separate team for sensitive issues like Finance or Human Resources.

Team invites

To be part of a Team you need to be invited by an Administrator of the team, you will receive an email with an invite link that you need to accept. If you didn't have an account, just create one and your teams will be added automatically. To avoid spamming your inbox, you can only have 5 pending team invites at a time so accept or reject them soon.

Team roles

When you create a new team you become an Administrator of it, and can later invite other team members with different roles:


Lists are collections of Tasks. All tasks must belong to a list, while this may seem like an inconvenience, it is a small hint to keep everything organized and helps tons in the long term of any project not to have "orphan" tasks flying around.

Deleting a list will remove the list from the project as well as all the associated tasks, if you made a mistake, contact us to restore your List.

There's two main ways to organize your Lists:

  1. by Department: each list belongs to a Department: Sales, Operations, Technology… This should be the way to go for most small and medium teams.
  2. by Milestone: each list belongs to a milestone in time: v1.0, v2.0, v3.0… This is recommended for teams of one department.

You can also have Department-specific lists and Milestone-specific lists at the same time.


Tasks are what they sound like, something that needs to get done.


Tasks at the top should be completed first since those are the most urgent and important. You can drag and drop a task and move it around to sort them by priority. What's really cool about is that prioritization is cohesive amongst the whole team, prioritizing in any list or special view (My tasks, All team tasks…) will also sort them on every other list so prioritization is united and agreed amongst the whole team.

Due date and time

You can set a due date and time to a task so everyone knows when the deadline is. Once you have assigned a due date to a task, you can only remove it by going to the task itself and not from the list view. This limitation is actually a soft feature to promote good practices on keeping everything organized, commit to deadlines and avoid procrastination.

Tip: Writing good tasks

To write effective tasks, try not to make the owner of the task think (even if it's you). Always focus on the action instead of the goal, for example, if you need to organize a dinner, write something like: "Find and book restaurant for company dinner" instead of "Organize company dinner". This way your brain doesn't need to process too many things and can focus on the end action to complete the task.


Each task can be assigned to someone in the team.

Further information

If you have any further doubts please Contact us